SALISBURY and SOUTH WILTS CANINE SOCIETY RULES
1. NAME AND OBJECT OF THE SOCIETY
That this Society shall be called The Salisbury and South Wilts Canine Society.
Its object shall be to promote the breeding and exhibition of pedigree dogs.
2. OFFICERS AND COMMITTEE
The Society shall consist of a President, up to 3 Vice Presidents, and Chairman, Honorary Secretary, Honorary Assistant Secretary, Honorary Treasurer and a Committee of not more than 12 members.
No person, whilst being an undischarged bankrupt, may serve on the Committee of, or hold any office or appointment within a Kennel Club Registered Society.
3. PROCEDURE FOR ELECTION OF OFFICERS AND COMMITTEE MEMBERS
The election of Officers and Committee Members shall take place at the Annual General Meeting, either by vote or by ballot of those present at the meeting.
The elected Committee shall retire annually but be eligible for re-election. Retiring Officers and Committee Members wishing to offer themselves for
re-election must be proposed and seconded by a fully paid-up member of the Society by completion and submission of nomination forms at least 14
days prior to the date of the Annual General Meeting.
The Honorary Secretary and Honorary Treasurer shall be ex-officio members of the Committee.
The Chairman is to be voted for by the Committee at the first meeting following the Annual General Meeting.
Committee Members who do not attend the Society’s shows without apology and/or reasons acceptable to the Committee, shall be considered no longer Members of the Committee.
Each of the said Members of the Committee must have been a Member of the Society for six months prior to election to Committee
The Society shall consist of an unlimited number of Members whose names and addresses shall be kept by the Honorary Secretary.
A list of Members and their addresses shall be available for inspection if so requested by Members of the Society or by The Kennel Club.
The management of the Society shall be in the hands of the Officers and Committee of the Society. Five shall form a quorum at Committee meetings. ( the Chairman
of the meeting to have a casting vote ) of which seven clear day’s notice shall have been given by the Honorary Secretary.
The Committee shall be empowered to co-opt a new Member when a vacancy occurs on the Committee.
The Annual Subscription shall be such amount as agreed by Members in the Annual General Meeting and notified to the Kennel Club.
No one shall be deemed a Member or entitled to the privileges of membership until his/her subscription shall have been paid.
7. GENERAL MEETINGS
The Annual General Meeting, fourteen day’s notice of which shall be given, shall be held before 1st March for purposes :-
a. To receive the report of the Chairman
b. To receive the report of the Balance Sheet
c. To elect Officers and Committee Members for the ensuing year
d. To discuss any resolution duly placed on the agenda of which fourteen days prior notice has been given to the Honorary Secretary.
No other business shall be transacted at the Annual General Meeting.
New Members voting at the Annual General Meeting must have been a Member for at least fourteen days prior to the Annual General Meeting.
8. CLUB ACCOUNTS
A Banking Account shall be opened in the name of the Society into which all revenue of the Society shall be paid and from which withdrawals shall only be made on
the signatures of two or more Officers.
The account shall be kept by the Honorary Treasurer and Auditors shall be appointed at each Annual General Meeting who shall audit the Society’s accounts for the
ensuing year before the Annual General Meeting.
The Financial Year of the Society shall commence on the 1st January each year.
9. DISPOSAL OF TROPHIES AND FUNDS
In the event of the Society being wound up or becoming defunct the Society’s funds, cups, etc, after defrayment of any debts or expenses incurred by the Society shall
be disposed of by the Committee at their discretion and a final statement of accounts with a record of the disposal of the property of the Society be forwarded to The Kennel Club within 6 months.
The persons named as Officers and Committee on the last return furnished to The Kennel Club shall be held responsible for the proper winding-up of the Society.
10. THE KENNEL CLUB
That The Kennel Club shall be the final authority for the interpretation of the Rules and Regulations of the Society and in all cases relative to Canine or Society matters.
11. RULES OF THE SOCIETY
The Rules of the Society may not be altered except at an Annual General Meeting or Special General Meeting, the agenda for which contains special proposals to
amend the Rules and such alterations shall not be brought into force until The Kennel Club has been advised and it’s approval given to the alterations.
A copy of these Rules shall be given to every Member of the Society.
12. SPECIAL GENERAL MEETING
A Special General Meeting shall be called by the Honorary Secretary if twenty Members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so.
No business other than that detailed on the agenda can be discussed at a Special General Meeting.
The Committee of the Society is empowered to call a Special General Meeting at its discretion.
The following method of notifying Members of a Special General Meeting will apply: a Notice in the Dog Press will notify Members and twenty one days notice will
13. EXPULSION OF MEMBERS
Any Member who shall be suspended by The Kennel Club shall ipso facto cease to be a Member of the Society.
If the conduct of any Member shall in the opinion of the Committee of the Society be injurious or likely to be injurious to the character or interest of the Society, the Committee may, at a meeting, the notice convening which includes as an object the consideration of the conduct of a Member, determine that a Special General
Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.
Notices of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising him/her of the place/date and hour of the meeting that he/she may attend and offer an explanation.
If at the Special General Meeting a resolution to expel him/her is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members and he/she shall thereupon cease for all purposes to be a Member of the Society except that he/she may within two calendar months appeal to The Kennel Club upon and subject to such conditions as The Kennel Club may impose.
14. ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to The Kennel Club by the Honorary Secretary for
the Continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club regulations for the registration and maintenance of title
of societies and breed councils and the affiliation of agricultural societies and municipal authorities will be forwarded to The Kennel Club.
The Officers also acknowledge their duty to inform The Kennel Club of any change of the Honorary Secretary that may occur during the course of the year.
15. REGISTRATION OF SOCIETIES OR CLUBS
The Society shall not join any Federation of Societies or Clubs.
( These rules have been in force since AGM 2003 )